The Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of
AGPAHI
is implementing various projects that are highly demanding and thus the
organization is looking for a motivated, result driven, qualified and
competent staff to join the team as a Program Coordinator Laboratory
Services.
JOB TITLE: Program Coordinator, Laboratory Services (1)
LOCATION: Dar es Salaam
REPORTS TO: Clinical Services Manager
Purpose of post:
The
purpose of this position is to coordinate all Laboratory Services
activities in all AGPAHI supported regions. The position will also
provide direct technical support and supervise all Program officers for
laboratory services and laboratory personnel at AGPAHI supported sites.
The PC LS will serve a coordinating role in ensuring that the
appropriate resources are available in order to maintain the highest
level of quality systems.
Major Duties and Responsibilities
· Ensuring good quality clinical laboratory services in AGPAHI supported regions
· Provide Technical support to Program Officers Laboratory services
· Conduct Laboratory specific supportive supervision and Laboratory Mentorship
· In
Collaboration with Program Officers Lab services, conduct ongoing
assessments of Laboratory Quality Systems within the AGPAHI supported
labs; identify areas for quality improvement and provide advice and
technical assistance.
· Ensure
that SOPs, laboratory manuals, guidelines, worksheets and forms are
appropriately utilized at all sites and assist in the modification of
these forms whenever appropriate.
· Ensure that 12 elements of quality system management are implemented at all laboratories in AGPAHI supported regions/sites.
· Supervise
preparation and facilitation of trainings for laboratory staff and
other stakeholders, to ensure good quality lab services.
· Liaise
with the AGPAHI Technical teams in the regions and HQ, to provide
strategic technical guidance on laboratory activities in field and
strategies for improvement.
· Supervise EID activities (Lab Technical assistance, samples, results transportation, DBS SCM) in AGPAHI supported regions/sites.
· work
with supply chain and procurement units to ensures supported
laboratories have an uninterrupted supply of reagents and commodities
and ensure laboratory reagent stability
· Assesse laboratories for current capacity and guides capacity building efforts
· Ensure all programmatic activities under laboratory services are implemented according to work plan
· Represent AGPAHI in the relevant Laboratory technical forums activities at national level and Donor level
· Any other assignment as tasked by the CSM
Capacity building of lab services in districts and sites:
· Liaise
with Laboratory Quality Officers and other stakeholders in the
districts and regions in developing strategies to improve and
standardize the quality systems in all of the AGPAHI supported
laboratories.
· Liaise
with the Program officers Lab services to identify additional regional
technical assistance needs and resources for laboratory quality
assurance.
· Actively
propose innovative strategies to CSM and/or ZPM for strengthening
laboratory activities in the regions, including the local capacity to
implement and supervise these activities.
Reporting:
· Supervise and responsible for Lab related data collection, analysis and reporting and proper documentation.
· Collaborate
with the Program Officers Lab Services to regularly inform all local
stakeholders about the AGPAHI supported laboratory activities in the
regions.
· Provide any other information / reports as requested by the CSM.
Qualifications, Skills and ability
· Advanced Diploma in Medical Laboratory Technology or Bachelor of Science in Medical laboratory Technology.
· A Masters of Science in Laboratory Technology will be an added advantage
· Experience in supporting HIV programs is desirable
· Experience working in a medical laboratory
· Experience
with laboratory tests and techniques required for the diagnosis and
monitoring of the following (but not limited to): HIV/AIDS, TB, Malaria,
STIs, and other infectious diseases.
· Hands on experience working with laboratory machines and equipment’s Experience in supervising and managing staff Knowledgeable of MoHSW laboratory standards and procedures
Program Officer, Laboratory Services (3)
Mwanza and Geita
Regional Program Coordinator
Purpose of post:
The
purpose of this position is to strengthen the implementation and
management of overall laboratory quality assurance activities and
training as needed for the AGPAHI supported sites. Program Officer
Laboratory Services, will provide direct technical assistance to
laboratory sites and/or serve a coordinating role in ensuring that the
appropriate resources are recruited in order to assist sites in
maintaining the highest level of quality systems.
Major Duties and Responsibilities
· Ensuring good quality clinical laboratory services in AGPAHI supported sites
· Conduct Laboratory specific supportive supervision and Laboratory Mentorship
· Conduct
ongoing assessments of Laboratory Quality Systems within the AGPAHI
supported labs; identify areas for quality improvement and provide
advice and technical assistance.
· Ensure
that SOPs, laboratory manuals, guidelines, worksheets and forms are
appropriately utilized at all sites and assist in the modification of
these forms whenever appropriate.
· Ensure that 12 elements of quality system management are implemented at all laboratories in AGPAHI supported sites.
· Prepare and facilitate trainings for laboratory staff and other stakeholders, to ensure good quality lab services.
· Liaise
with the AGPAHI Technical team in Shinyanga and HQ, to provide
strategic technical guidance on laboratory activities in field and
strategies for improvement.
· Assisting EID activities (Lab Technical assistance, samples, results transportation, DBS SCM) in AGPAHI supported sites.
· Ensures
that laboratories have an uninterrupted supply of reagents as well as
the conditions necessary to ensure reagent stability
· Assesses laboratories for current capacity and guides capacity building efforts
· Facilitate
supply chain management system on laboratory reagents and equipment
through central procurement system and Medical store.
· Ensure all programmatic activities under laboratory services are implemented according to work plan
Capacity building of lab services in districts and sites:
· Liaise
with Laboratory Quality Officers and other stakeholders in the district
and region in developing strategies to improve and standardize the
quality systems in all of the AGPAHI supported laboratories.
· Liaise
with the ZPM and RPC to identify additional regional technical
assistance needs and resources for laboratory quality assurance.
· Actively
propose innovative strategies to ZPM and RPC for strengthening
laboratory activities in the region, including the local capacity to
implement and supervise these activities.
· Responsible for Lab related data collection, analysis and reporting and proper documentation.
· Prepare and submit monthly report on laboratory activities to RPC
· Collaborate
with the ZPM; RPC to regularly inform all local stakeholders about the
AGPAHI supported laboratory activities in the region.
· Provide any other information / reports as requested by the ZPM or RPC.
Qualifications, Skills and ability
· Diploma in Medical Laboratory Technology or Advanced diploma or Bachelor of Science in Medical laboratory Technology.
· Experience working in a medical laboratory
· Experience
with laboratory tests and techniques required for the diagnosis and
monitoring of the following (but not limited to): HIV/AIDS, TB, Malaria,
STIs, and other infectious diseases.
· Experience working with laboratory equipment, reagents and consumables required for the above-mentioned infections
· Preference given to those who have proven ability to service and properly maintain laboratory equipment
Knowledgeable of MoHSW laboratory standards and procedures
Travel:
· In order to achieve the goals at least 60% of working days will require local travel in AGPAHI supported sites
Finance Officer
Shinyanga
Finance Manager
Purpose of the post/Overall Responsibility:
To strengthen AGPAHI’s Finance department by providing accounting and administrative support
Major Duties and Responsibilities
QuickBooks:
· Daily administration and maintenance of the Financial Accounting System, which includes :
· Keying data to the QBs for payments made and Journal Vouchers prepared
· Review & analyze the posted records into the system
· Generating reports on an ad hoc basis
· As needed, prepare summaries of spending pertaining to your respective region.
Payroll:
- Ensure timely submission of correctly filled and approved time
· Monitor
to ensure accountability/liquidation of all advances in accordance with
the established policies and procedures to clear advances as needed.
· Ensure
that accounts payable and receivable are accurately processed in a
timely manner and recorded appropriately; Monitor employee advance
balances to ensure there are no aged receivables.
· Daily Monitoring of the bank accounts and cash levels.
· Assist with banking correspondences and relations.
· Ensure the returned cash is banked within 48 hours.
Accounting:
· Review
of all financial documents to ensure their accuracy, completeness, and
compliance with applicable policies before disbursement of funds to the
vendors.
· Ensure all vouchers are properly prepared and completely and accurately documented.
· Responsible
for verification, cost allocation, fiscal coding and checking of
arithmetical accuracy of expenses report and their entry into QBs.
· Cash flow management for the Region to ensure availability of funds for program implementation.
· Prepare adjusting journal entries as needed for all adjustments to transactions.
· Assists the FM in developing the office’s annual and semi-annual work plan/budget projections and analyses.
· Assist FM in budgets monitoring and analysis.
· Consolidate Monthly cash forecasts received from various Regional units.
· Provide financial data and analysis to FM and SFO as needed.
· Prepare and reconcile bank statements
· Ensure data is correctly coded and entered into the accounting system
· Assists with the preparation of the year end statutory Financial Statements and working papers within the agreed timescales.
· Assist
with preparation and submission of monthly financial reports for the
organization to FM for decision making at Management level.
· Assist with financial data analysis and reporting of any irregularities.
· Prepare any other ad hoc financial report and provide financial information as needed.
Internal Assurance & External Audits:
· Assist with providing responses to the Internal auditor’s
· Assist with the statutory audit.
· Assist FM to ensure standard and synchronized implementation of financial activities throughout all organization’s offices.
· Ensure
financial documents from the respective Regional office as well are in
compliance with the organization’s policies as well as donor
regulations.
· Ensure financial documents from the respective reginal offices are submitted to the HQ on time.
· Maintain financial files and records
Other:
implementation of National QI program. Participate in meetings and assist in conducting trainings as requested when appropriate
· Perform any other relevant duties as directed by the Finance Manager.
Qualifications, Skills and ability
The incumbent must have the following qualifications and knowledge;
· A bachelor’s degree in business, Accounting or related fields,
· Professional qualification as CPA/ACCA is a must,
· Minimum of 4 years’ experience in accounting/finance role,
· Master’s degree in Accounting, Finance or Business is an added advantage,
· up to date knowledge of current financial and accounting computer applications, QB is a plus,
· Forecasting skills, supervisory skills, honest, respectful and trustworthy.
JOB TITLE: Data Management Officer
LOCATION: Shinyanga
REPORTS TO: Regional Program Coordinator
Purpose of the Post:
The
position will support the facilities and CHMTs to strengthen and
oversee the health information system (GLASER, EID, DHIS, CTC2
DATABASES, PHARMACY MODULE AND LABORATORY, and MOBILE SMS. The DMO will
be responsible for providing technical support to the data clerks and to
ensure that data are captured accurately and completely and maintained
in the prescribed manner
Major Duties and Responsibilities:
· Review , analyze , and validate program data to ensure consistency, integrity and accuracy based on project specific guidelines
· Review
and approve CRF design, data review ground rules and database design
according to Standard Operating procedures and protocol
· Assist in standardizing data management procedures such as documentation for departmental operating procedures.
· Conducting
monthly backups of all databases and prompt notification of problems on
CTC or reproductive and child health computers or DHIS data base in the
AGPAHI supported sites and districts
· Develop and maintain documentation and data management guidelines
· Maintain program data accuracy through review of patient’s forms for completeness and consistency.
· Assist
in the development and implementation of strategy for data cleaning and
in the design and programming of clinical database
· To make sure all the Database are functioning and up-to-date
· Query
data inconsistencies and revise case report forms in compliance with
standard operating procedures, client guidelines and regulatory agency
guidelines
· Generate retrievals and summaries
· Provide
expertise to all areas of data management including project teams,
functional areas and management. You will also monitor data management
activities to gauge compliance with standard process.
· Provides
leadership to Data Management in setting short-term and long-term
departmental project and professional goals and objectives. Create
momentum, energy and opportunities for visibility of group within
corporate and functional settings support to new areas and build new
cross-functional relationships while solidifying and enhancing existing
relationships
· Assuring proper use, maintenance and repair of it equipment
· Sharing and support effective use of reports
Qualifications, Skills and ability
· Bachelor’s Degree in Computer Sciences or Advanced Diploma in IT
· Experience with PEPFAR 3.0 funded projects in Tanzania
· Technical understanding of PEPFAR 3.0 and USAID indicators and managing for performance
· Computer
literacy, with comfortable working experience with the basic Microsoft
packages (outlook, internet, word, excel & power point)
· At least 3 years’ experience in data management or database administration.
JOB TITLE: Program Officer, Quality Improvement
LOCATION: Shinyanga, Mwanza, Geita, Mara
REPORTS TO: Regional Program Coordinator
The
CQI Specialist will be responsible for providing capacity building and
mentoring to health facilities in regions supported by AGPAHI.
The
primary function of this position will be to assist supported
facilities and CHMTs to develop continuous quality improvement teams,
implement quality improvement plans, report and documenting all quality
improvement initiatives.
Major Duties and Responsibilities
Development and coordination of AGPAHI’s QI approach
· Development, implementation and monitoring -AGPAHI QI plan
· Development of tools and indicators:
· Develop and maintain quality improvement monitoring tools that are used by AGPAHI staff to monitor AGPAHI supported sites
· Develop
and monitor quality improvement indicators at all AGAPHI supported
sites; work with departments and program officer to analyze and improve
performance based on site assessments on those indicators
Capacity building of AGPAHI staff in QI principles
· Build the capacity of all technical staff to integrate QI principles into their work and various departments
· Provide on the site QI mentoring (refresher training) for all program officers previously trained in QI
· Work
with all departments to facilitate internal program component quality
improvement by initiating quality improvement initiatives in each
department where necessary
· Coordinate
regular meetings to share M&E and QI data and patient outcomes so
that departments know how effective the program is and what are the
areas that need more support and focus
· Work
with Program Officers PMTCT and C&T to ensure they apply QI
principles in routine supportive supervision; carry out regular
performance measurements at sites; analyze QI data; provide QI feedback
to site staff, CHMT and RHMT; and attend QI meetings at site level when
able.
Capacity building of -AGPAHI sub grantees in QI principles
The
PO QI is responsible for the oversight of QI activities and ensuring
systematic use of QI principles by all AGPAHI sub-grantees
· The
PO QI will be responsible for overseeing site level training and
efforts to build site capacity to implement quality improvement
activities, working in collaboration with QI TOTs and appropriately
trained AGPAHI staff.
· Lead efforts to conduct site specific assessments of quality improvement capacity and monitor program officers’ QI activities
· Initiate
QI activities in health facilities that are identified as requiring QI
interventions based on analysis of C&T, PMTCT/EID, LAB, TB/HIV,
PITC, SCM, CL data
· Oversee
data collection activities related to quality improvement efforts. This
may include, but not limited to, working with AGPAHI M&E staff and
working with sites to routinely submit agreed upon clinical data.
· Support
RHMT and CHMT QI teams in implementing the National Quality Improvement
Guidelines and National Comprehensive Supportive Supervision &
Mentoring Guidelines
· Manage
data and information generated from routine monitoring and evaluation
and quality of care report and disseminates data/reports as appropriate
to RHMTs, CHMTs, sites and partners.
· Work
with relevant staff to coordinate regular feedback to and information
exchange with all stakeholders, including sub-grantees, in partners
programs to share experiences in order to improve quality in prtners’s
program
· Ensure
regular quality improvement meetings take place at site-level with the
program officer responsible in attendance (reviewing data, flow charts
and setting/following up action plans through PDSA cycles) to strengthen
QI in existing health management structure
· Conduct
routine meetings to review information and data for program quality
with M&E, CMT, other technical program officers and operations staff
where needed
Representing -AGPAHI to MOHSW, DONORS, and other stakeholders concerning QI activities
· Work closely as -AGPAHI’s primary liaison person with National AIDS Control
Program and University Research Company (URC) to support them in
· Use
results of QI interventions to develop reports, best practice documents
and guidelines in collaboration with other -AGPAHI staff; to share with
AGPAHI, site staff and partners
· Conduct
semi-annual QI campaigns by expanding QI initiatives at health
facilities, synthesizing and analyzing semi-annual data, presenting QI
findings and publishing literature (e.g. abstracts) in collaboration
with QI TOTs and appropriately trained staff.
· Undertake any other duties as assigned by the Senior Program Officer, Quality Improvement
Qualifications, Skills and ability
· Degree in Medicine, Nursing or Social Sciences
· Master’s degree in Public Health will be an added advantage
· Experience of working with donor funded projects
· Experience working with health facilities in HIV/AIDS Programs and Research
· Experience in capacity building, such as planning and facilitating trainings and providing technical assistance
· Experience in implementing quality improvement initiatives
· Ability to travel to the field 50% of the time.
APPLY ONLINE THROUGH
e-mail to recruitment@agpahi.or.tz
Interested
candidates should submit a cover letter and CV (not exceeding four
pages) and names and contact information of three referees before close
of business on Friday 7th JULY, 2017 to the Executive Director, Ariel Glaser Pediatric AIDS Healthcare Initiative, by Please mention the title of the position in your email and do not attach
any document other than the CV and cover letter. Submission can also be
dropped physically or by post in the address below:
Ariel Glaser Pediatric AIDS Healthcare Initiative
Plot 372, House No. 7 Chole Road (Near Coco Beach)
P.O. Box 38252 Dar es Salaam
AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted.
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