Employment Opportunity at ABT Associates, Finance & Administrative Assistant

Finance & Administrative Assistant

Location
Nyamagana Mwanza
Description

Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Africa Indoor Residual Spraying 2 (AIRS 2) Project. The PMI AIRS Project supports the President’s Malaria Initiative (PMI), as well as USAID Missions and Bureaus with malaria programs outside the PMI focus countries, in planning and implementing IRS programs with the overall goal of reducing the burden of malaria in Africa by enhancing USAID’s ability to implement IRS programs on the ground through cost-effective commodities procurement and logistics systems, access to technical expertise, and implementation of IRS in countries affected by malaria.

Abt Associates seeks qualified candidates for the project’s operations in Mwanza, Tanzania. Brief descriptions and qualification requirements for open positions are listed below.

Under the supervision of the Accountant, the Finance Assistant 7 / Finance & Administrative Assistant provides a wide range of administrative and financial support to the AIRS 2 Project Office in Tanzania.

Specific duties and responsibilities include the following:

Assist the Accountant with the timely submission of the ROV in accordance with Abt Associates procedures and policies.

Scan and upload all financial documents into Abt’s webbased accounting software, ISMS

Assists the Accountant with preparation of payment vouchers and corresponding checks.

Assists the Accountant with preparation and upload of MPESA files, including working with regional offices to verify missing or miscoded phone numbers, typing excel sheets and verifying sign in sheets.

Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.

Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes;

Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.

Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.

Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports.

Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.

Prepare and send pouches to District Region(s) as needed.

Qualification requirements include the following:

• (3+) years of experience and Secondary School (minimum), or a Bachelors Degree in Accounting, Finance, Management, Business, or other relevant field (desirable).
• Prior experience in office administration.
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills.
• Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
• Fluency in English

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